General Information

Who can attend the 2021 ASLA Conference of Landscape Architecture?

Landscape architects, landscape designers, architects, educators, researchers, allied professionals, developers, students, product suppliers, manufacturers, and service providers.

Why should I attend?

The ASLA Conference on Landscape Architecture is the largest gathering of landscape architects and allied professionals in the world, all coming together to learn, celebrate, build relationships, and strengthen the bonds of our professional community.

What are the dates?

November 19-22, 2021

Where will it be held?

Music City Center Nashville

201 Rep. John Lewis Way South

Nashville, TN 37203

Headquarters Hotel:                        

Omni Nashville Hotel

250 Rep. John Lewis Way South 

Nashville, TN 37203

When can I register? What are the deadlines?

Early Bird: August 18, 2021, 11:59 pm PST                   

Advanced: October 14, 2021 11:59 pm PST

Onsite: After October 15, 2021

Where can I register? / Where can I find the schedule? / Where can I find more information about the event?

Registration and other information on the 2021 ASLA Conference on Landscape Architecture can be found on the website

Who can I contact for registration assistance?

Maritz: Official Registration and Housing Bureau

Customer Service: +1 (864) 641-4525, Monday-Friday 9:00 am – 5:00 pm EST

Attendee Email:  ASLA@maritz.com

Exhibitor Email:  ASLAexhibitor@maritz.com

Response Time:  Up to 48 hours

How can I get a refund?

In the unfortunate event that you need to cancel your registration,  refund requests must be submitted in writing to asla@maritz.com on or before October 14. Registration is non-refundable after 11:59 PST on October 14. Eligible refunds include basic fee registration only, minus a $100.00 processing fee. Allow 4-8 weeks for all refunds. Tickets for workshops, field sessions, and special events are final and non-refundable from the date and time of purchase. No exceptions. Canceled registration fees cannot be applied to membership fees, future conferences, or online learning.

Where and when is the next ASLA annual conference?

2022 ASLA Conference on Landscape Architecture

Washington State Convention Center

November 4-7, 2022

Media Registration

Can members of the media obtain a press pass?

Members of the media may request a press pass to attend for free of charge. These passes are granted on a case-by-case basis. You can request a press pass at the conference website. 

Do press passes cover all events?

No. Press passes are good for entry into the majority of conference events – including general sessions, education sessions, EXPO floor entrance and tours, and select award ceremonies. However, certain events may still require an extra charge. Fill out the request for a press pass at the conference website and indicate which events you are interested in attending when prompted. ASLA staff will be in touch with more details.

I want to conduct an interview with ASLA leadership or one of the speakers/presenters/exhibitors. Can you help with that?

Absolutely. Simply fill out the interview request form at the conference website, and ASLA staff will be in touch to help facilitate.

Are there facilities for members of the media to use on-site?

Yes. There will be rooms available for use by the media to conduct meetings and file stories. Additional accommodations can be made upon request. If you have specific questions about technical capabilities, special equipment set up, etc., get in touch with ASLA’s media department.

Schedule

Onsite Registration Hours:

Thursday, November 18, 2021 8:00 AM – 4:00 PM (exhibitors)
Thursday, November 18, 2021 4:00 PM – 8:00 PM (attendee)
Friday, November 19, 2021 6:30 AM – 7:00 PM
Saturday, November 20, 2021 7:00 AM – 6:00 PM
Sunday, November 21, 2021 7:00 AM – 6:00 PM
Monday, November 22, 2021 7:30 AM – 3:00 PM

Governance Meetings:

Wednesday, November 17, 2021 Executive Committee
Thursday, November 18, 2021 Board of Trustees and Chapter Presidents
Friday, November 19, 2021 Board of Trustees and Chapter Presidents

General Session:       

Saturday, November 20, 2021 8:00 AM – 9:30 AM

EXPO Hours:               

Saturday, November 20, 2021 9:30 AM – 6:00 PM
Sunday, November 21, 2021 10:00 AM – 2:00 PM

Education Session Time Blocks

Friday, November 19, 2021                1:30 PM – 2:45 PM
3:45 PM – 5:00 PM
Saturday, November 20, 2021 11:00 AM – 12:15 PM
2:00 PM – 3:00 PM
4:00 PM – 5:00 PM
Sunday, November 21, 2021 9:00 AM – 10:00 AM
2:00 PM – 3:00 PM
4:00 PM – 5:00 PM
Monday, November 22, 2021 8:30 AM – 9:30 AM
10:30 AM – 11:30 AM

Networking and Special Events:

Wednesday, November 17, 2021 Welcome Reception**
Thursday, November 18, 2021 The Cultural Landscape Foundation (TCLF) Excursion*
National Leader and Honorary Reception**
Friday, November 19, 2021 ASLA Field Sessions*
  Landscape Architecture Magazine Advertising Awards Reception**
TCLF Auction Preview**
Emerging Leader Reception (students and ELs only)
Landscape Architecture Foundation (LAF) benefit*
Saturday, November 20, 2021 EXPO Coffee/Book signings – conference meeting badge required
EXPO Reception/Alumni Tailgate – conference meeting badge required
Sunday, November 21, 2021 EXPO Breakfast/Book signings– conference meeting badge required
Council of Fellows Investiture Dinner*
Monday, November 22, 2021 Women in Landscape Architecture Walk
The President’s Dinner: Presentation of Honors and Installation of Officers*
 *Ticketed Event
**By Invitation Only

Pre-Registration Q&A

The online registration system does not recognize me as a member and is charging the non-member rate.

The name and email address entered must be an exact match to the name and email address associated with your ASLA member record. To retrieve a forgotten password, visit ASLA.org.  Alternatively, you can reach out to the ASLA membership team (membership@asla.org) for assistance. To update your member record, please visit  ASLA.org and log in to your member record.

Can I register with an alternate email address?

No, register using the email address associated with your ASLA member record. If it’s outdated, please visit ASLA.org to update your member record.

What happens if I don’t use the email address associated with my member record?

The registration system will show the existing email address as not registered and the email address will continue to receive promotional emails. At the end of the conference, the email address will also receive the non-attendee Conference Survey because the system will assume that the member attached to that email was not registered therefore did not attend. Remember, even if the email is no longer active, use it to recognize your record, add your new email to the additional email line, then contact membership with your new information at membership@asla.org.

What does a full event registration include?

Registration in the Professional, Associate, Student, Exhibitor Full Conference, and Emeritus categories includes admission to the opening General Session, deep dive sessions, all education sessions, the Professional and Student Awards Ceremony, and all activities and education sessions in the ASLA EXPO (including the Saturday morning Coffee and afternoon Alumni Tailgate Reception and Sunday Breakfast). Professional Daily registrations may attend these activities if they occur on the day they are registered.

What conference sessions and/or events require an additional fee?

Field sessions (Friday), workshops (Friday), Council of Fellows Investiture Dinner (Sunday), and the President’s Dinner: Medal Winners and Installation of Officers (Monday) are all ticketed. Fees increase after the August 18 and October 14 deadlines. Events held by The Cultural Landscape Foundation (TCLF) and the Landscape Architecture Foundation (LAF) are also ticketed events, but not sold by ASLA.

Can I join ASLA before I register to benefit from the member rate?

Yes, of course! Visit our asla.org or contact membership@asla.org

Who qualifies as a guest and what can they attend?

Guest registration is limited to a spouse or significant other of a full registrant. This is not applicable to spouses or significant others that are landscape architecture professionals. Guests do not have ticket purchasing privileges. However, they may attend field sessions or dinner events if tickets are purchased by a full registrant. Guests receive access to the General Session, the Awards Ceremony, and the EXPO Hall (including the Saturday Alumni Tailgate). Education sessions are not included in guest registration.

How many event tickets may I purchase and is there a waiting list if the one I want is sold out?

Tickets to field sessions are limited to three total per full registrant and are sold on a first-come, first served basis. Tickets to the Fellows Investiture Dinner and President’s Dinner are unlimited while available. Tickets will not be sold at the door for any field session, workshop, or special event, but can be purchased at onsite registration while available. Individuals must be registered for the conference in order to purchase tickets to field sessions and workshops. Registration is not required to purchase tickets to the Council of Fellows Investiture and the President’s Dinners. All ticket purchases are final and non-refundable from the date and time of purchase. ASLA does not keep waiting lists for ticketed events.

Who do I contact to buy a table for the Fellows Investiture Dinner or President’s Dinner?

Janet W. Davis, CMP, MBA, 202-216-2333 or jdavis@asla.org

Kelli Bland, CMP, DES, 202-216-2328 or kbland@asla.org

Can I buy field session or workshop tickets for Friday and a Professional Daily registration for another day?

No. Professional Daily registrants are only eligible to purchase tickets for sessions and events taking place on the day for which they are registered. Individuals may purchase tickets for social events such as the Fellows Investiture and the President’s Dinners regardless of their registration status.

Can non-registered faculty, alumni, or students attend the Alumni Tailgate?

The Alumni Tailgate in the EXPO – (4:30 pm – 6:00 pm on Saturday, November 20) is free to all registered attendees. Conference badge required. Non-registrants may attend the Alumni Tailgate for the price of an EXPO Only pass, $100 – professionals; $25 – students with a valid student ID. Passes can be purchased online approximately 30 days before the conference or at onsite registration. EXPO Only passes are valid Saturday and Sunday during EXPO hours and will not permit entry into any other areas of the conference except the EXPO.

Can I buy more tickets after I register?

Yes, pending availability. Registered attendees, including complimentary registrants, are able to log on to their registration dashboard at any time and follow the prompts to add ticketed events and/or hotel reservations.

How do I obtain a receipt, confirmation letter, or VISA letter?

Registration/housing confirmation includes receipt of payment and is generated through the online registration process. Access your online registration dashboard at any time to view, print, save, or copy your confirmation. Registrants may request visa letters as part of the registration process for a $50 fee. Additional charges apply for original letters sent by express mail. Contact customer service at (864) 641-4525.

Will I receive a registration packet before the conference?

No. Attendees are encouraged to scan their QR code using the mobile app or confirmation email at the “Already Registered” kiosks at onsite registration. This process will quickly allow attendees to check in and print their badges. Registration opens at 4:00 pm on Thursday, November 18 at the Nashville Music City Center and reopens at 6:30 am on Friday, November 19.

When can I download the mobile app?

You can find instructions to download the mobile app here. You will need your username, your registration email and your password, which is your registration confirmation number to log in.

Hotel Reservation Questions

How do I book a hotel room?

Booking a hotel room is part of the online registration process. Once you have completed your registration preferences, you will automatically be directed to your housing options. You can also return to your registration portal to book your room later. Instructions will be included. ASLA has contracted discounted rates with eight hotels, all within walking distance of the convention center. If someone is already registered, they can call (864) 641-4525 Monday – Friday 9 am – 5 pm EST and provide the housing agent with their registration confirmation number located above their name on their registration confirmation.

Can I call a room block hotel directly to make, change, or cancel a hotel reservation?

No. You will not have access to the discounted group rates, nor the registration discount for booking the block. Maritz is the official housing bureau for the conference and they manage all reservations before they are downloaded to each individual hotel system. Changes and cancellations should go through Maritz until October 31 and directly with the hotel after November 3. Hold any changes or cancellations for those dates in between, then call the hotel directly after November 3.

I received an email, fax, or phone call from a company offering discounted hotel rooms for the conference. Should I book with them? 

NO!  BEWARE OF HOUSING POACHERS! Housing poachers or pirates are companies that prey on conventions and conferences. Invading group conference websites for information on exhibitors, sponsors, speakers, and any information on who might be attending. They claim to offer rooms at cut-rate prices, but there is usually a catch. Rooms are prepaid and nonrefundable, do not exist at all, or guests are switched out to lower-quality hotels before arrival. Before you book, always ask the caller if they work for Maritz and if they are the official housing company for the conference. Maritz is the ONLY housing bureau authorized to book housing on behalf of ASLA. Also beware of scammers cloning the conference website, or offering to sell the attendee email or mailing list. ASLA does not sell the conference attendee list to anyone.

Can I book a room without registering for the conference?

We encourage everyone to register and book hotel reservations at the same time. If someone is attending only the Board of Trustees or the Chapter Presidents Council meeting, or just purchasing tickets to either the Fellows or President’s Dinners and not attending the conference, they can contact Janet Davis at jdavis@asla.org for access to the Housing Only link where they can make hotel reservations.

Will transportation be provided between the convention center and the eight official hotels?

No, all eight of the conference hotels are a short walk to the Music City Center. All hotels are within a three-to-four-block walking distance to the Music City Center 

Scooters and Wheelchair Questions

All Star Medical
Contact: Zach Stewart
Email: zach@allstarhme.com
615-730-9438
http://www.allstarmedicalllc.com/
Rent minimum of one week ($100); Pick up/Delivery available for additional fee

 

Williams Surgical Supply Inc. (rent by the week/month only)
(615) 327-4931
Contact: Matt
1501 Church Street
Nashville, TN  37203
$150 (3 day with pick up & drop off)

 

ScootAround
Call toll free 1-888-441-7575
www.scootaround.com/
Richard Kerr
Vice President Sales and Marketing
Scootaround Inc.
P: 888-441-7575 x6208
7 Days a week
Rent Standard ECV scooters, transportable scooters, powerchairs, and manual wheelchairs
Delivered to your hotel

 

Ed Medical (rent scooters by the day)
Hendersonville, TN
Approx. $35/day (You pick up from Hendersonville) and delivery/pickup available for additional fee
615-543-3333 or 615-822-8888
Several Nashville area locations

 

Bradley Health Care
Scooter Rental, wheelchairs, diabetic equipment
(615) 383-9516
Mon-Fri 8:30a-5:00p
Sat 8:30a – 1:00p

Education Program Questions

What is the instruction level of education sessions offered at the conference?

Unless otherwise noted, the instruction level of the conference education sessions will be intermediate or advanced, appropriate for an experienced, professional audience.

Does the conference offer continuing education units?

Yes, professional development hours (PDH) is the term that ASLA and the Landscape Architecture Continuing Education System™ (LACES™) use to describe how much credit a course carries. ASLA registers appropriate education programs with allied professional organizations including the American Institute of Architects, the American Institute of Certified Planners, the International Society of Arboriculture, and the U.S. Green Building Council.

 How do I access my PDH certificates?

Using the conference mobile app, complete the session evaluation for each session you attend. Once complete, you will be able to download your session certificates.

What are deep dive sessions?

Deep dive sessions are interactive, in-depth, three-hour education sessions that explore specific landscape architecture topics. Deep dive session seating is on a first-come, first-served basis. This year, deep dive session registration is required in advance as a part of the conference registration process. 

What sessions require advance registration?

Deep dives sessions, field sessions, and ticketed workshops require advance registration. The General Session and 60- and 75-minute education sessions do not require registration, and are included in all registration categories except Guest, Exhibit Booth Personnel, EXPO Only, and Ticket Only.

How can I speak or be considered to speak at the ASLA Conference?

All education session speakers are selected through a Call for Presentations process. The call is generally released in December or January prior to the conference.

EXPO and Exhibitor Questions

Are children allowed on the EXPO floor?

Yes, children are permitted in the EXPO during show hours, however, they must be accompanied by an adult at all times. Children under 18 are admitted free of charge. Children under 18 are not permitted on the show floor during move-in or move-out or during non-show hours.

Is there an opportunity to earn continuing education in the EXPO?

Yes, PDH can be earned through Learning Labs. While these sessions are open to all EXPO attendees, priority will first be given to full registrants for those sessions with limited capacity. EXPO Only passholders are not eligible to earn professional development hours. 

We are interested in becoming an exhibitor or sponsor. Who do we talk to?

For information about exhibiting, sponsorships, or becoming an ASLA Corporate Member, contact ASLA’s sales department at 202-216-7853 or sales@asla.org. Learn more at advertise.asla.org/2021expo. 

Can an exhibitor attend the general session and education sessions?

An exhibitor with an Exhibitor Full Conference registration has all of the conference privileges of a full conference registrant and may attend all sessions and the awards ceremony. An exhibitor with a Booth Personnel registration is limited to the EXPO. The Professional and Student Awards Ceremony on Monday afternoon  is open to all.

Can I offer my clients a discounted pass to visit my booth?

Approximately 30 days before the conference, exhibitors will receive a link to a Complimentary EXPO Only Pass unique to their company. All exhibitors need to do is send this link to anyone they want to invite to the EXPO, and those individuals will be able to register themselves for a complimentary EXPO-only pass (valued at $85 per person). The pass is valid for both Saturday and Sunday for all EXPO activities. The fee will be deducted from the registration when the registrant completes the registration process at check-out, giving them a free EXPO-only pass.

Can I book a block of rooms for my booth staff? 

Yes, exhibitors requiring ten (10) or more rooms may use the Request a Block feature as part of the online registration and housing process. When you reach the housing portion of the process, exhibitors will be given the option to request a block of ten or more rooms. Accept the option to move forward, and follow the prompts.

 I would like to hold a meeting for my team onsite or find space for a special event. Can you help with that? 

There is limited meeting space available at the convention center during conference hours, however, if it is available, we are happy to assist. We have connections at our headquarters hotel, all six overflow hotel properties, several offsite venues, as well as the Nashville Convention and Visitors Bureau. Exhibitor and sponsor meetings and events should not conflict with scheduled conference sessions or events. For more information, contact conferences@asla.org.

 Can I serve food, bring in entertainment, or set up a bar in my booth?

The answer to all three is yes, however timing is important. In consideration of the booths around you, entertainment should be limited to the hours of the EXPO reception on Saturday from 4:30 pm – 6 pm and the sound kept within the confines of the booth. All food and beverage must be purchased from Centerplate, the exclusive caterer for the Music City Center. Booth catering menus can be found in the Exhibitor Service Kit.

Important Note

ASLA will require proof of vaccination or a negative test for entry into the conference and EXPO.

The American Society of Landscape Architects is hard at work ensuring a productive and educational conference experience in Nashville, Tennessee, November 19-22. This means following the highest health and safety standards in preventing further spread of the coronavirus (COVID-19) and its known variants as directed by local, state and federal health officials, including the Centers for Disease Control and Prevention (CDC).

In order to ensure the health and well-being of all attendees we will require proof of vaccination or a negative test (within 72 hours) for entry into the conference, consistent with current CDC advice.

The ever changing landscape of the pandemic also requires us to carefully and consistently monitor federal and local regulations to provide a successful and memorable in-person conference and adjust as necessary. Additional precautions, including but not limited to temperature checks, masking, and health questionnaires, may also be necessary as the date approaches.

ASLA will follow protocols mandated for large gatherings by the Center for Disease Control and Prevention (CDC) the Music City Center, area hotels, and Davidson County (Nashville) related to current pandemic conditions, including wearing masks indoors and social distancing when required.

Nashville has been named a Safe Travels destination by the World Travel & Tourism Council, making it one of only a few destinations in the United States to achieve the designation. Nashville is keeping your well-being in mind with Music City’s Good to Go hospitality safety program which helps Nashville residents and visitors easily identify businesses that are committed to your health and safety.

Stay up-to-date with Nashville’s COVID-19 response

Nashville COVID-19 Response (asafenashville.org)

Area hotels COVID Initiatives:

Omni

Westin

Renaissance

Hilton

JW Marriott